Wednesday January 24, 2018 – Health Centre Meeting Room
Present: Derek Brindle, Paul Champion, Chuck Connor, Harvey Graham, Gloria Hatfield, Nancy Hetherington Peirce, Mike Phillips, Nancy Rowan
Absent: Vicky Scott
1. Chuck called the meeting to order at 9:05am.
2. Approval of Agenda: The agenda was approved as circulated.
3. Approval of Minutes
a. MOTION: Gloria – That the minutes of the November 22, 2017 regular Board meeting and the January 10, 2018 special Board meeting are approved as distributed. CARRIED
4. Correspondence – None
a. Treasurer – Harvey
i. Draft 2017 Annual Financial Statements were distributed ahead of the meeting. Final version will be approved at the February 28 Board meeting.
ii. 2018 Budget: Meeting discussed the budget distributed ahead of the meeting.
MOTION: Harvey – To approve the 2018 GHCF Budget as distributed. CARRIED
iii. Year-to-date financial report to December 31, 2017
MOTION: Harvey – To approve the year-to-date financial report to Dec. 31, 2017. CARRIED
iv. Plan for funding future capital expenses – Postponed to March 28/18 Board meeting.
b. Building Management – Chuck
Nothing to report
c. Strategic Planning – Chuck
Nothing to report.
d. Governance – Derek
i. The Board discussed the changes proposed by the Governance Committee to the GHCF Bylaws (#4 Members, #17 Quorum at Members Meetings), distributed in advance of the meeting:
(1) To be eligible for membership in the Society, an individual must:
(a) reside (full-time or part-time) or own land in the Gabriola Island Local Trust area, as that area is established under the Islands Trust Act of British Columbia and
(b) be 19 years of age or older.
(2) An individual who meets the requirements set out in this section of these bylaws and is not otherwise ineligible under these bylaws may register with the Society as a member.
#17 Quorum at Members Meetings
(3) A quorum is five members present or a greater number that the members may determine at a general meeting.
ii. By general consent, the Board agreed to recommend these changes to the membership at the 2018 Annual General Meeting. Bylaw changes are not official until they are filed with the BC government; thus the current bylaws will be in effect for the 2018 AGM.
iii. The meeting also discussed a possible inconsistency re members of the Nominations Committee (for Board of Directors) between
ByLaws: “… a nominations committee comprised of at least two directors or members of the society who, if possible, are not officers of the society” and
the Board Governance Policy (Appendix): “The members of the Executive Committee will be members of the nominations committee. In addition, the Executive Committee or the Board may appoint additional members as appropriate.”
iv, By general consent, it was agreed that the words "who, if possible, are not officers of the society” should be removed from the bylaws.
d. ACTION: Nancy will bring a draft membership form to the Feb 28/18 Board meeting for review, in preparation for the bylaw change regarding membership.
e. Health Services Committee – Nancy HP (Report distributed in advance of meeting)
Request from PHC for funding for the “Stepping Up Stepping Out” program:
The meeting discussed the request, and decided more information was needed before making a decision (specifically: objectives of the 2018-19 program, what health-care need does the program address, and what is the sustainability plan).
Nancy HP reported that the Committee is working on an “evaluation template” for future funding requests; Nancy R suggested some criteria for the Committee to consider.
ACTION: Nancy HP, Chuck and Gloria will meet with Brenda as soon as possible to convey the topics on which the Board would like more information; Nancy HP will distribute this information in advance of the Feb. 28 meeting.
ACTION: Nancy HP will bring to the February 28 Board meeting a draft template for evaluation of funding requests.
f. Communications – Gloria
Gloria reported there had not been an opportunity during the past month for a meeting regarding production of videos.
6. New Business
a. Next steps re the choice at the January 10, 2018 Board meeting of the following four approaches for implementing the GHCF purpose of “identifying health care needs [and] developing/delivering programs …” (random order)
• Work with community partners to determine gaps in the health services and facilities currently available on Gabriola Island;
• Work in partnership with Island Health and the Gabriola Chapter of the Rural & Remote Division of BC Family Practice to ensure an appropriate level of Island Health services and facilities on Gabriola Island;
• Provide funds from the Kitty Heller Fund (while it lasts) to appropriate organizations who will provide appropriate health programs; and
• Provide educational opportunities to the community for health promotion (financed by the Kitty Heller Fund)
By general consent, the Board confirmed the above four approaches.
The Board reviewed the information page on Primary Health Care.
Regarding who would take responsibility for each approach, the Board agreed that:
i. The Health Services Committee will coordinate the first and fourth approaches
ii. The Board as a whole will coordinate the second and third approaches
ACTIONS: Nancy HP will bring to the next Board meeting suggestions for educational opportunities for the community that the Health Services Committee thinks are reasonable to offer in 2018. Chuck will talk with Judy Rogers re financing these educational opportunities for the community from the Kitty Heller Fund.
b. Establish a Nominations Committee for Board elections at the 2018 AGM
ACTION: Mike will organize the Committee.
c. Decision on membership of GHCF in the BC Association of Community Health Centres (BCACHC), and the resulting mandatory membership in the Canadian Association of Community Health Centres (CACHC)
The meeting decided to postpone a decision until the February 28 Board meeting.
ACTION: Nancy HP will obtain and distribute to Board members before February 28 the Constitutions and Bylaws of the BCACHC and the CACHC.
7. Adjournment: There being no further business, Chuck adjourned the meeting at 11:20am.