November
November 16, 2015 Meeting Room, Community Health Centre
Present: Chuck Connor (President), Nancy Rowan (Vice-President), Harvey Graham (Treasurer), Nancy Hetherington Peirce (Secretary), Derek Brindle, Paul Champion
Absent: Dale Butler, Mike Phillips, Gloria Hatfield
1. Call to Order and Quorum
Meeting was called to order at 9:05am; quorum was present.
2. Approval of Agenda
MOTION: Paul – That the agenda is adopted as distributed. CARRIED
3. Approval of Minutes
MOTION: Paul – That the minutes of the October 19, 2015 Board meeting are approved as distributed. CARRIED
4. Correspondence – None
5. Business Arising from the Minutes
a. Policy for recognition of donors to GHCF after 2012 – Nancy HP
i. The meeting discussed the proposed wording, and agreed on the amended wording in the attached Policy document.
ii. ACTION: Harvey and Judith Graham will develop the explanatory wording for the Donor Sign-board to be installed in the Health Centre.
b. Video-conferencing & TeleHealth equipment – Harvey
i. Progress continues regarding the delivery of equipment and the establishment of procedures.
c. Defibrillator Update – Paul
i. Several AED’s are being delivered to locations on the island, and will be publicized by the Volunteer Fire Department once installation is complete.
6. Reports
a. Treasurer – Harvey
i. Financial report was distributed in advance.
1. MOTION: Harvey – That the Financial Report to October 31, 2015 is approved as distributed. CARRIED
b. Building Management
i. Rental of meeting room and policy decisions – Chuck
1. Meeting discussed requests and rental policies for the meeting room.
2. ACTIONS:
a. Nancy HP will respond to recent rental request.
b. Harvey and Nancy R will bring recommendations for updating the rental policies to the January Board meeting.
ii. Chuck provided an update on some current building maintenance topics, for information to the Board.
iii. Meeting discussed aspects of a 2016 budget for all activities of the Foundation.
1. ACTION: Chuck and Harvey will develop a draft 2016 budget for the January Board meeting.
c. Health Programs Committee
i. Report from the Health Programs Committee was distributed in advance of this meeting.
ii. MOTION: Nancy HP That the Board provides $5,000 from the Kitty Heller Fund to the Gabriola Arts Council (GAC) for the “Healing Power of Art” program during the Council’s 2015/16 program year, and that at the end of the year GAC provides to the GHCF Board an evaluation report including a financial summary. CARRIED
1. ACTION: Nancy HP will inform Michelle Benjamin, ED of GAC.
d. Governance Group
i. The small group of Derek, Harvey, Mike, and Nancy HP had their first meeting on Nov 6/15. The group confirmed their overall task of developing policies and procedures regarding the Board’s governance responsibilities, for recommendation to the Board. The group also chose some resources to guide their work.
ii. Derek agreed to chair the group.
iii. ACTION: Derek will ask Board members to complete a brief questionnaire (from one of the group’s resource documents) on “Board Effectiveness”, before the January 18/16 Board meeting, in order to ascertain the Board’s opinion of the priority issues for the Governance Group to address.
e. Gabriola Chapter, Rural & Remote Division of Family Practice – Nancy R
i. Nancy provided an update of the varied work of the Gabriola Chapter.
f. “Let’s Get Clinical” reports to the community – No update.
7. New Business – None
8. Next meetings THIRD MONDAYS AT 9:00am; MEETING ROOM AT HEALTH CENTRE
January 18, February 15, March 21
9. Adjournment Meeting adjourned at 11:50am.
October
October 19, 2015 Meeting Room, Community Health Centre
Present: Chuck Connor (President), Nancy Rowan (Vice-President), Harvey Graham (Treasurer), Derek Brindle, Paul Champion, Gloria Hatfield, Mike Phillips
Absent: Dale Butler, Nancy Hetherington Peirce
Acting Secretary: Mike Phillips
1. Call to Order and Quorum
Meeting was called to order at 9:00am; quorum was present.
2. Approval of Agenda
MOTION: Paul – That the agenda is adopted as distributed. CARRIED
3. Approval of Minutes
MOTION: Paul – That the minutes of the September 21, 2015 Board meeting are approved as distributed. CARRIED
4. Correspondence – None
5. Business Arising from the Minutes
a. Policy for recognition of donors to GHCF
i. It was decided that there will be a recognition board similar to those already in use.
ii. A discussion ensued regarding issues such as frequency of board changes, whether repeat donors will be included and others. These will be resolved after further consideration.
b. Video-conferencing & TeleHealth equipment
i. An update was presented by Harvey and Nancy R. Capital costs of approximately $17,000 will be paid by a grant from Doctors of BC.
ii. MOTION: Harvey – That GHCF proceed with establishment of video-conferencing capability. The facility is intended for use by all members of the community.
CARRIED
c. Governance
i. A Board governance review will be carried out by Nancy HP, Derek, Mike, and Harvey. An interim report will be provided at the Nov 16/15 Board meeting.
d. AED’s (Defibrillators)
i. Paul provided an update. Good progress is being made in acquiring new machines for the island. No action is currently required by GHCF.
6. Reports
a. Treasurer – Harvey
Financial report was distributed in advance.
MOTION: Harvey – That the Financial Report to September 30, 2015 is approved as distributed. CARRIED
b. Building Management – Chuck
iA Registered Massage Therapist will rent the currently unused downstairs room.
c. Infection Control – Chuck
Only a small amount of work remains to be completed according to the current work plan. Final approval will be obtained from the doctors upon completion.
d. Risk Management – Derek
Derek presented a brief review. No action is required.
e. Gabriola Chapter, Rural & Remote Division of Family Practice – Nancy R
Nancy presented an update including discussion about the Integrated Health Network.
7. New Business – None
8. Next meetings THIRD MONDAYS AT 9:00am; MEETING ROOM AT HEALTH CENTRE
Nov 16, Jan 18, Feb 22 (is fourth Monday; Feb 15 is Family Day Monday)
8. Adjournment Meeting adjourned at 11:15am.
September
September 21, 2015
MINUTES OF GABRIOLA HEALTH CARE FOUNDATION BOARD MEETING
September 21, 2015 Meeting Room, Community Health Centre
Present: Chuck Connor (President), Nancy Rowan (Vice-President), Harvey Graham (Treasurer), Nancy Hetherington Peirce (Secretary), Paul Champion, Gloria Hatfield
Absent: Derek Brindle, Dale Butler, Mike Phillips
1. Call to Order and Quorum
Meeting was called to order at 9:00am; quorum was present.
2. Approval of Agenda
MOTION: Paul – That the agenda is adopted as distributed. CARRIED
3. Approval of Minutes
MOTION: Paul – That the minutes of the May 26, 2015 Board meeting are approved as distributed. CARRIED
4. Correspondence
Sept 20/15: Letter from Brenda Fowler, ED of PHC, requesting a letter of support from GHCF for the PHC application for funding from the BC Gaming Grant Review Committee. Meeting agreed.
ACTION: Nancy HP and Chuck will prepare and send a letter to Brenda.
5. Business Arising from the Minutes
a. Draft policy for recognition of donors to GHCF: Meeting discussed the draft circulated by Nancy HP, and decided to continue discussion at the next Board meeting.
b. Strategic Planning: Management Plan for the UTF: In the absence of Dale, Nancy HP provided a verbal report on the work over the past few months of the small group assigned to this task. The group will continue its work, and report at the next Board meeting.
6. Reports
a. Treasurer – Harvey
i. Financial report was distributed in advance.
MOTION: Harvey – That the Financial Report to August 31, 2015 is approved as distributed. CARRIED
ii. Telehealth Equipment: Harvey and Nancy R reported on their progress over the past several months, re obtaining telehealth services for the building. The meeting discussed the needed equipment. Harvey and Nancy will continue their work, and report at the next Board meeting.
b. Health Programs Committee – Nancy HP
i. Report was distributed in advance, and discussed at the meeting.
ii. MOTION: Nancy HP – That the GHC Foundation provide up to $2,500 from the Kitty Heller Fund, to cover 50% of the costs for the Applied Suicide Intervention Skills training (ASIST) Course on November 7 & 8, 2015. CARRIED
c. Infection Control – Chuck
On August 28, 2015, Chuck received the first draft of the Infection Prevention and Control Best Practice Guidelines for the Gabriola Community Health Centre’s Urgent Treatment Facility, from MDL Consultants. The document was then distributed to Board members. Discussion will take place at the next Board meeting.
d. Risk Management – Harvey
ACTION: Harvey will distribute information to the Board for discussion at the next Board meeting.
e. Gabriola Chapter, Rural & Remote Division of Family Practice – Nancy R
iNancy provided a verbal update on the various activities of the Chapter, including the planning for a multi-agency gathering in late October to focus on health and wellness.
7. New Business
a. Governance – Chuck
i. Chuck requested that a small group be set up to review and update the Board’s governance policies and procedures, and then bring recommendations to the Board.
ii. ACTION: Nancy HP will organize a small group to carry out this task.
b. Informing the public re non-urgent medical care on Gabriola outside office hours – Paul
i. Paul raised some issues, which the meeting discussed. No decisions were made.
ii. ACTION: Chuck will discuss this topic with the physicians
c. Continuing medical education for physicians – Paul
Paul updated the Board on some information that he has obtained. The information will be discussed further at the next Board meeting.
d. AED’s (emergency defibrillators) – Paul
Paul updated the Board on some information that he has obtained. Meeting discussed some details; no decisions made.
8. Next meetings THIRD MONDAYS AT 9:00am; MEETING ROOM AT HEALTH CENTRE
Oct 19, Nov 16, Jan 18/16 – 9:00am
9. Adjournment: Meeting adjourned at 11:30am.
May
May 26, 2015
Minutes of Gabriola Health Care Foundation Board Meeting
Meeting Room, Community Health Centre
Present: Chuck Connor (President), Nancy Rowan (Vice-President), Harvey Graham (Treasurer), Nancy Hetherington Peirce (Secretary), Dale Butler, Paul Champion, Gloria Hatfield, Mike Phillips.
Absent: Derek Brindle
1. Call to Order and Quorum
Meeting was called to order at 9:00am; quorum was present.
2. Approval of Agenda
MOTION: Mike - That the agenda is adopted as distributed. CARRIED
3. Approval of Minutes
MOTION: Paul - That the minutes of the April 20, 2015 Board meeting are approved as distributed. CARRIED
4. Correspondence
a. April 28/15: Letter from Liz Ciocea, thanking Board for participating as a funder in the Mental Health First Aid course on April 25 & 26.
b. Inquiry regarding current policies of GHCF for recognition of donors to the Foundation.
ACTION: Nancy HP will prepare a draft policy for the Sept 21 Board meeting.
5. Reports
a. Treasurer - Harvey
i. Financial report was distributed in advance.
ii. MOTION: Harvey - That the Financial Report to April 30, 2015 is approved as distributed. CARRIED
b. Health Programs Committee - Nancy HP
i. Report was distributed in advance. Nancy R provided information regarding the possibilities of Island Health offering further Integrated Health Network (IHN) Programs on Gabriola
ii. MOTION: Nancy R - That the GHC Foundation contribute funds to support the advertizing, refreshments, and miscellaneous expenses for IHN programs on Gabriola during the next twelve months. CARRIED
c. Community Awareness Initiative - Gloria
i. Plan is for next article to be published in July.
ii. ACTION: Gloria will write a draft, and circulate to Board members for review.
d. Strategic Planning: Management Plan for the UTF - Dale
i. Dale and Nancy HP met to begin work on this topic (see April 20/15 minutes, #7.c)
ii. ACTION: Dale will provide a progress report at the September 21 Board meeting
6. New Business
a. Social event for Board and Health Centre
i. BBQ on Sunday September 20, at Page's Resort - ? time
ii. ACTION: Chuck will organize the invitations by mid-June.
iii. ACTION: Board will organize other details in early September
7. Next meetings THIRD MONDAYS AT 9:00am; MEETING ROOM AT HEALTH CENTRE
Sept 21, Oct 19, Nov 16 - 9:00am
8. Adjournment Meeting adjourned at 11:15am.
April
April 20, 2015
Minutes of Gabriola Health Care Foundation Board Meeting
Meeting Room, Community Health Centre
Present: Chuck Connor (President), Harvey Graham (Treasurer), Nancy Hetherington Peirce (Secretary), Derek Brindle (by phone), Dale Butler, Paul Champion, Gloria Hatfield, Mike Phillips.
Absent: Nancy Rowan (Vice-President)
1. Call to Order and Quorum
Meeting was called to order at 9:00am; quorum was present.
2. Approval of Agenda
MOTION: Mike – That the agenda is adopted as distributed. CARRIED
3. Election of Officers
MOTION: Mike – That the following people serve as Officers of the Board until the 2016 AGM: Chuck Connor – President, Nancy Rowan – Vice-President, Harvey Graham – Treasurer, Nancy Hetherington Peirce – Secretary. CARRIED
4. Approval of Minutes
MOTION: Nancy HP – That the minutes of the March 16, 2015 Board meeting are approved as distributed. CARRIED
5. Reports
a. Treasurer – Harvey
i. Financial statements were distributed in advance.
ii. MOTION: Harvey – That the Financial Report to March 31, 2015 is approved as distributed. CARRIED
b. Health Programs Committee – Nancy HP
Report was distributed in advance; meeting discussed information.
MOTION: Nancy HP – That the Foundation participate, at the cost of $275, in the upcoming special feature in the Sounder regarding Mental Health Week May 4 to 8, 2015. CARRIED
c. Community Awareness Initiative – Gloria
Plans continue for provision of further information to the public.
d. Risk Management – Derek
i. Meeting discussed aspects of the current insurance coverage.
ii. MOTION: Paul – That the Board proceed to obtain appropriate liability insurance for non-owned aircraft. CARRIED
iii. ACTION: Derek, Harvey and Chuck to work on obtaining the insurance.
6. Locum Accommodation
a. Meeting discussed the issue of housing for locum physicians during vacations of the on-call physicians.
b. ACTION: Chuck, Mike, and Gloria to meet soon to work on this issue.
7. Strategic Plan for GHCF Board – Chuck and Dale
a. Meeting discussed various goals for the Board to address during the next two years.
b. Two broad goals were chosen:
i. Develop an effective relationship with Island Health
ii. Develop a Management Plan for the Urgent Treatment Facility
c. Meeting agreed to focus on one goal for the moment: Management Plan for the UTF
i. Dale agreed to coordinate the sub-committee to work on this goal; Nancy HP offered to participate on the sub-committee
ii. ACTION: Dale will start organizing the work of the sub-committee, including clarifying aspects of the UTF that need attention.
8. Next meetings THIRD MONDAYS AT 9:00am; MEETING ROOM AT HEALTH CENTRE, CHANGE FOR MAY: TUESDAY MAY 26, 9:00am, Sept 21, Oct 19, Nov 16 – 9:00am
9. Adjournment Meeting adjourned at 11:15am.
March
March 16, 2015
Minutes of Gabriola Health Care Foundation Board Meeting
Meeting Room, Community Health Centre
Present: Chuck Connor (President), Nancy Rowan (Vice-President), Harvey Graham (Treasurer), Nancy Hetherington Peirce (Secretary), Derek Brindle (by phone), Dale Butler, Paul Champion, Gloria Hatfield,
Mike Phillips.
1.Call to Order and Quorum
Meeting was called to order at 9:00am; quorum was present.
2.Approval of Agenda
MOTION: Mike – That the agenda is adopted as distributed. CARRIED
3.Approval of Minutes
a.MOTION: Nancy HP – That the minutes of the February 16, 2015 Board meeting are approved as distributed and amended. CARRIED
b.ACTION: Nancy HP will distribute the amended minutes to the Board.
4.Correspondence
A request was received from Robert Rooks for a letter of support for the land development proposal he recently presented to the Board. The Board agreed, and a letter was sent indicating support for the extension of Church Road, for health-care reasons.
5.Reports
a.Treasurer – Harvey
i.Financial statements were distributed in advance, and discussed at the meeting.
ii.MOTION: Harvey – That the Financial Report to February 28, 2015 is approved as distributed. CARRIED
iii.MOTION: Nancy R – That for any investment of Foundation funds, the Board will use GIC’s at the Coastal Community Credit Union. CARRIED
b.Health Programs Committee – Nancy HP
Request for funding for the Mental Health First Aid (MHFA) course in April 2015, sponsored by the Gabriola Mental Health & Substance Use Initiative
i.MOTION: Gloria – That the Board provide up to $2,500 from the Kitty Heller Fund to cover 50% of the costs for the April 2015 Mental Health First Aid course for health-care providers and the general public. CARRIED
ii.ACTION: HP Committee to explore the possibility of a Gabriola-based MHFA-certified presenter, for future MHFA courses.
c.Community Awareness Initiative – Gloria
Board reviewed the first draft of the initial communication publication
ACTION: Gloria will prepare a revised draft of the initial article.
6.Gabriola Island Chapter of the Rural & Remote Division of Family Practice – Nancy R
a.Nancy presented a document regarding primary and emergency care services on Gabriola from the GI Chapter to the Collaborative Services Committee.
The meeting agreed by consensus to accept the document in principle.
b.The submission to the “GP for Me” Initiative continues in the application process.
MOTION: Gloria – That the Board provide a letter of support for the “Integration of Social Worker” proposal to the GP for Me Initiative. CARRIED
7.Strategic Plan for GHCF Board – Dale
a.Meeting agreed by consensus that the April 20 Board meeting will include time to discuss and prioritize the main goals of the Board for the next few years.
b.ACTION: Board members to bring their suggestions for main goals to the April 20 meeting.
8.Facility Management
a.Infection Control – Chuck
No report
b.Risk Management – Derek
Work is continuing re clarifying relevant information.
9.Annual General Meeting: Thursday April 16, 7:00pm, Rollo Centre
a.Meeting agreed by consensus that a motion to remove bylaw #36 will be presented at the AGM as a special resolution.
b.ACTION: Nancy HP and Harvey will prepare the information regarding the Notice of Meeting, the nominations list, and the special resolution, for publication in the Sounder on March 31.
c.ACTION: Harvey will coordinate the Board’s presentation at the AGM.
10.Next meetings THIRD MONDAYS AT 9:00am; MEETING ROOM AT HEALTH CENTRE
April 20, May 25 (4th Monday due to Victoria Day)
11. Adjournment Meeting adjourned at 12:15 pm.
February
February 16, 2015
Minutes of Gabriola Health Care Foundation Board Meeting
Meeting Room, Community Health Centre
Present: Chuck Connor (President), Nancy Rowan (Vice-President), Harvey Graham (Treasurer), Nancy Hetherington Peirce (Secretary), Dale Butler, Paul Champion, Gloria Hatfield, Mike Phillips.
Absent: Derek Brindle
Guest: Bob Rooks
1. Call to Order and Quorum
Meeting was called to order at 9:00am; quorum was present.
By agreement of the Board and before the business of the meeting began, Bob Rooks presented a proposed land development project that includes the extension of Church Street to Spruce Street, for information to the Board. After the presentation and some discussion, Bob Rooks left the meeting.
2. Approval of Agenda
MOTION: Paul – That the agenda is adopted as distributed. CARRIED
3. Approval of Minutes
MOTION: Paul – That the minutes of the January 19, 2015 Board meeting are approved as distributed. CARRIED
4. Correspondence
Letter received from Ferry Advisory Committee re applications for new appointments to the FAC; letter was circulated to Board for information.
5. Reports
a. Treasurer – Harvey
i. Financial statements were distributed in advance, and discussed at the meeting.
ii. MOTION: Harvey – That the Financial Report to January 31, 2015 is approved as distributed. CARRIED
b. Health Programs – Nancy HP
Verbal report provided and discussed.
6. Teleconferencing Services in Health Centre – Nancy R
Nancy R provided updated information; no decisions made
7. “GP For Me” Initiative
a. Meeting discussed information provided by Nancy R
b. MOTION: Mike – That the Board supports the application by the Gabriola Chapter of the Rural & Remote Division of Family Practice for funding to establish a Community Health Network on Gabriola Island. CARRIED
8. Reports (continued)
a. Facility Management – Chuck
Verbal report provided and discussed.
b. Community Awareness Initiative – Gloria
No update for this meeting.
9. Urgent Treatment Facility – Risk Management – Derek
No report for this meeting.
10. Strategic Plan – Dale
a. A sample template for a strategic plan was distributed in advance of the meeting. Meeting discussed options for proceeding on creating a strategic plan for the Board.
b. ACTION: Dale will bring a simpler template to the next Board meeting.
11. Nominations Committee & Annual General Meeting
a. Nominations: Mike reported that Chuck and Paul are willing to be nominated for a further three-year term. All other Board members are continuing in their terms.
b. AGM: ACTION: Nancy HP will book the Rollo Centre for April 16 or 23.
12. Next meetings THIRD MONDAYS AT 9:00am; MEETING ROOM AT HEALTH CENTRE
Monday March 16, April 20, May 25 (4th Monday due to Victoria Day)
13. Adjournment Meeting adjourned at 12:05pm.
January
January 19, 2015
Minutes of Gabriola Health Care Foundation Board Meeting
Meeting Room, Community Health Centre
Present: Chuck Connor (President), Nancy Rowan (Vice-President), Harvey Graham (Treasurer), Nancy Hetherington Peirce (Secretary), Derek Brindle (by phone), Dale Butler, Paul Champion, Gloria Hatfield,
Mike Phillips.
1.Call to Order and Quorum
a.Meeting was called to order at 9:00am; quorum was present.
2.Approval of Agenda
MOTION: Paul - That the agenda is adopted as distributed. CARRIED
3.Approval of Minutes
MOTION: Nancy R - That the minutes of the November 17, 2014 Board meeting are approved as distributed. CARRIED
4.Correspondence
a.Letter received from Margaret Litt re funding for paramedic training. Chuck has responded verbally to Margaret.
b.Letter of thanks received from the Gabriola Arts Council for the funding grant from GHCF.
5.Reports
a.Treasurer - Harvey
i.Financial statements were distributed in advance, and discussed at the meeting.
ii.MOTION: Harvey - That the Financial Report to December 31, 2014 is approved as distributed. CARRIED
b.Health Programs - Nancy HP
Written report was distributed in advance, and discussed at the meeting.
c.Facility Management - Chuck
Verbal report was provided at the meeting and discussed.
6.Community Awareness Initiative - Gloria
a.Meeting discussed the GHCF Communications Plan proposed by Gloria, distributed in advance.
b.Meeting approved the objectives, communication channels, processes and report topics.
c.Meeting agreed on details needed to prepare the first communication report.
7.Urgent Treatment Facility - Infection Control - Chuck
a.Meeting discussed the January 4, 2015 “Preliminary Report re Infection Prevention and Control Assessment of the Urgent Care Room, Gabriola Community Health Centre†from MDL Consultancy, Gabriola Island, distributed in advance.
b.MOTION: Derek - That the Board approves the Recommendations & Next Steps in the Preliminary Report from MDL Consultancy, and authorizes the President to begin implementing the recommendations. CARRIED
8.Proposed GHCF 2015 Budget - Harvey
a.Meeting discussed the proposed budget distributed in advance.
b.MOTION: Harvey - That the Board approves the 2015 Budget as distributed and amended. CARRIED
9.Urgent Treatment Facility - Risk Management - Derek
a.Meeting discussed the report distributed in advance.
b.ACTION: Derek will obtain detailed information regarding further insurance coverage.
10.New Business
a.Report on the Community Forum on Primary Health Care (January 11, 2015) - Nancy R
The Forum was sponsored by the Gabriola Chapter of the Rural & Remote Division of Family Practice, in collaboration with Sustainable Gabriola. A compilation of all the comments was distributed to the Board for information. Further work by the R & R Division will happen over the next few months (to ascertain next steps, etc).
b.Progress of provision of teleconferencing services in the Health Centre
ACTION: Nancy R will make some further inquiries.
c.New Strategic Plan for GHCF Board - Dale
ACTION: Dale will be providing information to the Board before the next meeting.
d.Nominations Committee
i.ACTION: Mike agreed to chair the Nominations Committee for the 2015 AGM.
ii.ACTION: Nancy HP will distribute the list of Board members and terms.
iii.Date of the 2015 AGM will be decided at Feb 9 Board meeting
e.Patients as Partners
Website for information: https://www.patientsaspartners.ca/network/get-involved
11.Next meetings THIRD MONDAYS AT 9:00am, MEETING ROOM AT HEALTH CENTRE
Monday February 16, March 16, April 20
12. Adjournment Meeting adjourned at 12:05pm.