November
GHC FOUNDATION BOARD MEETING – Minutes
Wednesday, November 23, 2016 Health Centre Meeting Room
Present: Chuck Connor, Nancy Rowan, Harvey Graham, Paul Champion, Gloria Hatfield, Nancy Hetherington Peirce, Mike Phillips
Absent: Derek Brindle, Dale Butler
1. Chuck called the meeting to order at 9:45am
2. Approval of Agenda: The agenda was approved as circulated.
3. Approval of Minutes: MOTION: Harvey – That the minutes of the October 26, 2016 Board meeting are approved as distributed. CARRIED
4. Correspondence
a. Letter received and filed, from Health Protection & Environmental Services, Island Health, dated September 13, 2016, regarding water-testing procedures.
b. ACTION: Chuck will send a letter from the Board to the Local Trustees, to state the Foundation’s ongoing support of the application from Potlatch Properties.
5. Business Arising from the Minutes
a. ACTION: Nancy HP and Chuck to write a letter of thanks to the Auxiliary for their grant.
b. Board response to recent power and communications outage
i. ACTIONS: Paul will send his comments to the Board for information; Nancy R will send her draft response to the Board for review.
6. Reports
a. Treasurer – Harvey
MOTION: Harvey – To approve the financial report to Oct 31, 2016. CARRIED
b. Building Management – Chuck
Various maintenance work is underway; no Board decisions needed.
c. Strategic Planning – Management Plan for the UTF – Chuck, in Dale’s absence
Work is continuing; no report for this meeting.
d. Health Programs Committee – Nancy HP
Report distributed ahead of meeting; no Board decisions needed.
e. Governance – No report; work is ongoing.
f. Nominations Committee – Mike
Work is beginning on recruitment of Board members in preparation for the 2017 AGM
g. Communications – Gloria
The next article for the Sounder newspaper is being prepared.
h. Gabriola Chapter, Rural & Remote Division of Family Practice
Nancy R reported that the TeleHealth equipment is fully operational.
7. New Business
Updating the policies for the Kitty Heller Fund – Postponed to the next Board meeting.
8. Adjournment – The meeting was adjourned at 11:30 am.
Next Meetings – Fourth Wednesday of the month at 9:00am: Jan 25/17, Feb 22, March 22, April 26
October
GHC FOUNDATION BOARD MEETING – Minutes
Wednesday, October 26, 2016 Health Centre Meeting Room
Present: Chuck Connor, Nancy Rowan, Harvey Graham, Dale Butler, Paul Champion, Gloria Hatfield
Absent:Derek Brindle, Nancy Hetherington Peirce, Mike Phillips
Acting secretary: Nancy Rowan
1. Chuck called the meeting to order at 9:00am
2. Approval of Agenda: The agenda was approved as circulated.
3. Approval of Minutes: Minutes from the September 28, 2016 Board meeting were accepted as distributed.
4. Correspondence:
Request from Bowen Island Health Care Society to visit Gabriola Community Health Centre
i. A group from Bowen would like to do some filming of our facility to develop a promotional video to ignite their community’s interest in developing a Community Health Centre.
ii. ACTION: Brenda Fowler and Nancy Rowan will host the delegation.
5. Business Arising from the Minutes
a. Chuck reported that a letter of support for the PHC application for a BC Gaming Grant was submitted.
b. The GHCF submitted an application to Gabriola Auxiliary for a grant. Decision is expected in October.
6. Reports
a. Treasurer – Harvey Graham moved to accept the treasurer’s report. CARRIED
b. Building Management
Chuck reported that work regarding the acoustics in the waiting area is still underway.
c. Strategic Planning – Management Plan for the UTF
Dale reported that options for future funding of the Urgent Treatment Room were being developed. Alignment with Island Health and Government objectives will be considered.
d. Gabriola Chapter, Rural & Remote Division of Family Practice
Nancy R reported that the Division worked in partnership with the Gabriola Health and Wellness Collaborative in sponsoring 3 days of events during Mental Illness Awareness Week.
e. Health Programs Committee
i. Chuck reported for Nancy HP that the committee considered – and recommended that Board approve – a request from the Gabriola Arts Council for $8,000 from the Kitty Heller Fund to support the Healing Power of Arts Program for the 2016/17 program year. The Board approved $5000 in funding.
ii. As a result of the discussion, the Board plans to review the intent of the KH Fund and establish a broad strategic plan to meet the goals of the Fund.
f. Governance – No report; work is ongoing.
g. Communications – Consideration should be given to developing an article that highlights where we were a few years ago and where we are now.
7. New Business
a. A letter has been received from a Gabriola resident expressing an interest in joining the Board. The offer was considered in view of Board needs both present and future.
b. Power and communications outage.
i. The recent power and communications outage was discussed and many shortcomings in terms of community preparedness were identified.
ii. ACTION: Nancy R will draft a letter to the RDN expressing our concern, and will circulate it to the Board for review.
8. Adjournment – The meeting was adjourned at 11:00 am.
September
MINUTES OF GABRIOLA HEALTH CARE FOUNDATION BOARD MEETING
September 28, 2016 Meeting Room, Community Health Centre
Present: Chuck Connor, Harvey Graham, Nancy Hetherington Peirce, Dale Butler, Paul Champion, Mike Phillips
Absent: Derek Brindle, Gloria Hatfield, Nancy Rowan
1. Call to Order and Quorum
Meeting was called to order at 9:00am; quorum was present.
2. Approval of Agenda
MOTION: Mike – That the agenda is adopted as distributed. CARRIED
3. Approval of Minutes
MOTION: Nancy HP – That the minutes of the May 25, 2016 Board meeting are approved as distributed. CARRIED
4. Correspondence – None
5. Business Arising from the Minutes
March 30/16 minutes, #7.b.: Report on meeting of BC Community Health Centres, July 22/16 Nancy HP attended this meeting, representing the Foundation. She provided a verbal summary of the meeting, and a recommendation that the Foundation not become a member of the newly-established BC Association of Community Health Centres, because the mandate of the Foundation is not well-aligned with the mandate of Community Health Centres as defined by the national association. The meeting discussed Nancy’s report, and agreed with her recommendation.
6. Reports
a. Treasurer – Harvey
MOTION: Harvey – That the Board approves the financial report to August 31, 2016. CARRIED
b. Building Management – Verbal report was provided by Chuck. No Board decisions.
c. Strategic Planning – Management Plan for the UTF – Dale
i. Meeting discussed the management of expenses for the UTF.
ii. ACTION: Dale will bring some specific suggestions to the next Board meeting
d. Health Programs Committee – Nancy HP
i. Meeting discussed report distributed in advance.
ii. MOTION: Nancy HP – That the GHCF Board provide $5,000 from the Kitty Heller Fund in each of 2016 and 2017 to People for a Healthy Community Society for their new Adult Activity Day Program. CARRIED
e. Governance Group – Harvey, for Derek
i. Group hasn’t met since the last Board meeting. Harvey has compiled information for the group to review, on general governance issues for non-profit Boards and on updating the bylaws given the new BC Societies Act. No Board decisions were made.
ii. ACTION: Derek will organize a meeting of the governance group this fall.
f. Communications –
No report
g. Gabriola Chapter, Rural & Remote Division of Family Practice
Mike reported on his pre-meeting phone conversation with Nancy R to obtain her update regarding the Chapter. No Board decisions were made.
7. New Business
a. Application to the Gabriola Auxiliary for a grant for equipment and reception desk upgrade
i. Meeting discussed the items that Chuck and Harvey suggest for an application.
ii. MOTION: Mike – That the Foundation apply to the Gabriola Auxiliary for Island Health Care Society for funding of the following items:
1. Upgrades for Patient Service Areas of the Community Health Centre
a. $5,000: Main floor reception desk: Acoustical insulation and millwork modifications to the reception desk and overhead canopy
b. $2,500: Window coverings: Blinds on nine windows on the main floor (examination rooms, charting room, and nurse’s station)
2. Upgrades for Health-Care Equipment
a. $1,000: Purchase of a fundoscope, as recommended by the Gabriola Medical Clinic
b. $1,000: Purchase of a new computer terminal
CARRIED
iii. ACTION: Nancy HP will complete the application form and deliver it to the Gabe Shop by 4pm, September 30.
b. Request from PHC for letter of support for their funding application to the BC Gaming Grant Review Committee.
i. Nancy HP explained that the Foundation has in the past provided a letter of support, and the meeting agreed to do so again this year.
ii. ACTION: Nancy HP and Chuck will prepare and send the letter.
c. Dale reported on some initiatives that Telus is undertaking, regarding health care services in the community.
8. Next meeting
Meeting agreed with the change to: FOURTH WEDNESDAY OF THE MONTH – 9:00am
Wednesday, October 26
Wednesday, November 23
Wednesday, January 25, 2017
9. Adjournment - Meeting adjourned at 11:30am.
May
MINUTES OF GABRIOLA HEALTH CARE FOUNDATION BOARD MEETING
May 25, 2016 Meeting Room, Community Health Centre
Present:Chuck Connor (President), Nancy Rowan (Vice-President), Harvey Graham (Treasurer), Dale Butler, Paul Champion, Gloria Hatfield, Mike Phillips
Absent: Derek Brindle, Nancy Hetherington Peirce (Secretary)
Acting Secretary: Mike Phillips
1. Call to Order and Quorum
Meeting was called to order at 9:00am; quorum was present.
2. Approval of Agenda
MOTION: Chuck – That the agenda is adopted as distributed. CARRIED
3. Approval of Minutes
MOTION: Paul – That the minutes of the April 18, 2016 Board meeting are approved as distributed. CARRIED
4. Correspondence – None
5. Business Arising from the Minutes
Minutes of April 18/16 meeting, #6.d.iii: Request by PHC for funding from the Foundation to enhance the project being proposed to the Community Action Initiative (CAI) for funding
i. On May 22/16, Chuck wrote a letter to the CAI, stating the Foundation’s support for PHC’s funding application.
ii. The meeting discussed the PHC request for funding from the Foundation. It was decided to delay any decision until such time as PHC receives a decision from CAI (expected in August).
6. Reports
a. Treasurer – Harvey
MOTION: Harvey – That the Board approves the financial report to April 30, 2016. CARRIED
b. Building Management – Verbal report was provided by Chuck. No Board decisions.
c. Strategic Planning –Management Plan for the UTF – Chuck
ACTION: Dale will give some thought to possible methods of funding the UTR and report back at the next meeting
d. Governance Group – No report
e. Communications – No report
f. Gabriola Chapter, Rural & Remote Division of Family Practice – Nancy R
Meeting discussed Nancy’s draft brochure for recruitment and retention. The information is generic and not proprietary to GHCF.
7. New Business
a. Appointment of Officers until the 2017 AGM
MOTION: Mike – That the Officers of the Board until the next Annual General Meeting are:
President: Chuck Connor,
Vice-President: Nancy Rowan,
Treasurer: Harvey Graham, and
Secretary: Nancy Hetherington Peirce.
CARRIED
b. BBQ:
The annual Board / Medical Clinic BBQ will be on Saturday, Sept 24/16, at Page’s Resort & Marina, 12 noon to 3pm. Details will be organized in September.
ACTION: Nancy R will contact the Medical Clinic with the date and time.
8. Next meeting – NEW TRIAL DAY: FOURTH WEDNESDAY OF THE MONTH – 9:00am Wednesday, September 28
9. Adjournment – Meeting adjourned at 11:00am.
April
MINUTES OF GABRIOLA HEALTH CARE FOUNDATION BOARD MEETING
April 18, 2016 Meeting Room, Community Health Centre
Present: Chuck Connor (President), Nancy Rowan (Vice-President), Harvey Graham (Treasurer), Dale Butler, Paul Champion, Gloria Hatfield, Mike Phillips
Absent: Derek Brindle, Nancy Hetherington Peirce (Secretary)
Acting Secretary: Mike Phillips
1. Call to Order and Quorum
a. Meeting was called to order at 9:00am; quorum was present.
2. Approval of Agenda
a. MOTION: Mike – That the agenda is adopted as distributed. CARRIED
3. Approval of Minutes
a. MOTION: Paul – That the minutes of the March 30, 2016 Board meeting are approved as distributed. CARRIED
4. Correspondence - None
5. Business Arising from the Minutes
a. Recommendations for updating the rental policy for the meeting room
i. MOTION: Nancy R – That the Rental Policy for the Meeting Room is approved as distributed and amended. CARRIED
ii. ACTION: Harvey will distribute the amended approved version to the Board
b. AGM – Wednesday April 27, 2016 at 7:00pm at the Rollo Centre
i. Meeting discussed details; plans are in place.
6. Reports
a. Treasurer – Harvey
i. MOTION: Harvey – That the Board approves the year-to-date financial report to March 31, 2016. CARRIED
ii. MOTION: Harvey – That the Board approves the 2015 Annual Financial Statement.
CARRIED
b. Building Management – Chuck
Meeting discussed the verbal report from Chuck.
c. Strategic Planning – Management Plan for the UTF – Dale
ACTION: Special Board meeting on Wednesday, May 4, 9:00am to discuss the March 20/16 report from Dale.
d. Health Programs Committee (HPC)
i. Meeting discussed the HPC report and its two recommendations, distributed in advance of the meeting.
ii. Meeting agreed by consensus to continue a liaison, via the HPC, with the Children & Youth Mental Health & Substance Use Local Action Team.
iii. ACTION: Mike will send a summary to the Board of the discussion regarding PHC’s request for funding, with a suggested motion to consider at the next Board meeting.
e. Governance Group – No report
f. Communications
The next article in the “Let’s Get Clinical” series will be published in the April 26/16 edition of the Sounder.
g. Gabriola Chapter, Rural & Remote Division of Family Practice
Meeting discussed the verbal report from Nancy R.
7. New Business – None
8. Next meetings THIRD MONDAYS AT 9:00am; MEETING ROOM AT HEALTH CENTRE
May 16, ?June 20
9. Adjournment -- Meeting adjourned at 11:00am.
March
MINUTES OF GABRIOLA HEALTH CARE FOUNDATION BOARD MEETING
March 30, 2016 Meeting Room, Community Health Centre
Present: Chuck Connor (President), Nancy Rowan (Vice-President), Harvey Graham (Treasurer), Nancy Hetherington Peirce (Secretary), Derek Brindle, Paul Champion, Gloria Hatfield, Mike Phillips
Absent: Dale Butler
1.Call to Order and Quorum
Meeting was called to order at 9:05am; quorum was present.
2. Approval of Agenda
MOTION: Mike – That the agenda is adopted as distributed. CARRIED
3. Approval of Minutes
MOTION: Nancy R – That the minutes of the February 15, 2016 Board meeting are approved as distributed. CARRIED
4. Correspondence
March 22/16 email from PHC re funding request – see New Business #7.a.
5. Business Arising from the Minutes
Recommendations for updating the rental policy for the meeting room: Postpone to the April 18/16 (a) (a) Board meeting
ACTION: Nancy HP will re-send proposed updates to Board members for review.
(b) AGM – Wednesday April 27, 2016 at 7:00pm at the Rollo Centre
(i) Notice of Meeting: Board agreed on wording
ACTION: Nancy HP will send Notice of Meeting to the Sounder by April 7, for publication in the April 12 edition.
(ii) Power-point presentation of the Board of Directors Report
ACTION: Board members with reports will send them to Harvey by April 11.
(iii) Minutes of 2015 AGM: Are posted on the GHCF website for review by members.
(c) Nominations Committee
(i) Board discussed Mike’s report, distributed in advance of the meeting.
(ii) MOTION: Derek – That the Board accepts the resignations of the following three Board members, effective April 27, 2016, in order to adjust the rotation of terms of Board members: Derek Brindle, Dale Butler, and Gloria Hatfield. CARRIED
(iii) MOTION: Mike – That the Board approves the following nominations slate of the Nominations Committee, for election to the Board of Directors at the 2016 AGM: Derek Brindle (to 2019), Dale Butler (to 2018), Gloria Hatfield (to 2019), and Nancy Hetherington Peirce (to 2019). CARRIED
6. Reports
(a) Treasurer – Harvey
(i) MOTION: Harvey – That the Board approves the year-to-date financial report to March 31, 2016 CARRIED
(ii) The 2015 Financial Statements are being reviewed by the accountant, and will be presented at the April 18 Board meeting.
(b) Telehealth – Nancy R
Progress continues to activate the system.
(c) Building Management – Chuck
(i) Meeting discussed a verbal report from Chuck.
(d) Strategic Planning – Management Plan for the UTF – Nancy HP, on behalf of Dale
(i) Board briefly discussed the report from Dale, distributed in advance of the meeting.
(ii) ACTION: Nancy HP will ask Dale to set up a special Board meeting, sometime in the next several weeks, for an in-depth discussion of the report.
(e) Governance Group – Derek
(i) Board discussed Derek’s verbal report and recommendations.
(ii) ACTION: Derek will send a written report and recommendations to the Board, for consideration at the April 18 Board meeting.
(f) Communications – Gloria
Work continues on the next article for publication in the Sounder.
7.New Business
(a) Request from PHC for funding – Chuck
(i) Chuck explained the March 22/16 email that he received from Brenda Fowler, Executive Director of PHC, regarding funding from the Foundation.
(ii) ACTION: Nancy HP will ask the Health Programs Committee to review the request, including obtaining further details, and to make a recommendation to the Board.
(b) Meeting of BC Community Health Centres, Friday July 22/16 in Vancouver – Chuck
(i) This meeting is organized under the auspices of the Canadian Association of Community Health Centres (www.cachc.ca)
(ii) Board agreed to send a Board member to this meeting to represent the Gabriola Community Health Centre.
(iii) ACTION: Nancy and Gloria will decide which one of them will attend.
8.Next meetings
THIRD MONDAYS AT 9:00am; MEETING ROOM AT HEALTH CENTRE April 18, May 16, ?June 20
9. Adjournment - Meeting adjourned at 11:40am.
February
MINUTES OF GABRIOLA HEALTH CARE FOUNDATION BOARD MEETING
February 15, 2016 Meeting Room, Community Health Centre
Present: Chuck Connor (President), Nancy Rowan (Vice-President), Harvey Graham (Treasurer), Nancy Hetherington Peirce (Secretary), Dale Butler, Paul Champion, Gloria Hatfield, Mike Phillips
Absent: Derek Brindle
1.Call to Order and Quorum
Meeting was called to order at 9:05am; quorum was present.
2.Approval of Agenda
MOTION: Gloria – That the agenda is adopted as distributed. CARRIED
3.Approval of Minutes
MOTION: Mike – That the minutes of the January 18, 2016 Board meeting are approved as distributed. CARRIED
4.Correspondence – None
5.Business Arising from the Minutes
Recommendations for updating the policy for rental of the Meeting Room
ACTION: Chuck will send recommendations to Board members before the March 21 Board meeting, for discussion at the March meeting.
6.Reports
a.Treasurer – Harvey
i.MOTION: Harvey – That the Board approves the financial report to January 31, 2016
CARRIED
ii.The 2015 Financial Statements are being reviewed by the accountant.
b.Telehealth – Nancy R
i.Progress to activate the system continues; start date for public use is not yet decided.
c.Building Management – Chuck
i.Meeting discussed statistics that Chuck had received re UTF usage for 2015.
ii.ACTION: Chuck, Paul, and Nancy R will work on recommendations for statistics needed for 2016.
d.Strategic Planning – Management Plan for the UTF – Dale
Discussions with Board members in small groups are continuing.
e.Governance Group – Nancy HP, for Derek
i.A summary of the Board Evaluation Survey was distributed and discussed.
ii.ACTION: Governance Group will meet to discuss the survey and develop recommendations for the Board
f.Communications – Gloria
The first draft of the next article for the Sounder is written, and will be reviewed by Chuck, the Medical Clinic, and the Board before submission for publication.
g.Health Programs Committee – Nancy HP
Nancy reported that there is a new initiative on the island: a Children & Youth Mental Health & Substance Use Local Action Team. The Board agreed with Nancy’s suggestion that one or two members of the Committee attend the next meeting of this Local Action Team on February 24, in order to recommend an appropriate involvement for the Foundation in this new initiative.
7.New Business
a.2016 AGM & Nominations Committee – Nancy HP
i.ACTION: Nancy HP will reserve the Rollo Centre for the evening of either April 26, 27, or 28 for the AGM
ii.ACTION: Mike and Dale will be the Nominations Committee. The Board agreed on the importance of establishing a better sequence of terms over the next few years.
b.Potential Revenue – Chuck
Board discussed various aspects regarding future revenue for the operation of the Health Centre and other work of the Foundation.
8.Next meetings THIRD MONDAYS AT 9:00am; MEETING ROOM AT HEALTH CENTRE
March 21, April 18, May 16, ?June 20
9. Adjournment Meeting adjourned at 11:15am.
January
MINUTES OF GABRIOLA HEALTH CARE FOUNDATION BOARD MEETING
January 18, 2016 Meeting Room, Community Health Centre
Present: Chuck Connor (President), Nancy Rowan (Vice-President), Harvey Graham (Treasurer), Nancy Hetherington Peirce (Secretary), Derek Brindle, Dale Butler, Paul Champion, Gloria Hatfield, Mike Phillips
1. Call to Order and Quorum
Meeting was called to order at 9:05am; quorum was present.
2. Approval of Agenda
a. MOTION: Paul – That the agenda is adopted as distributed. CARRIED
3. Approval of Minutes
MOTION: Nancy HP – That the minutes of the October 19, 2015 Board meeting are approved as istributed and amended (#6.b.i.2.b. is Nancy R, not Nancy HP) CARRIED
4. Correspondence – None
5. Business Arising from the Minutes
Recommendations for updating the policy for rental of the meeting room – postponed to next meeting (Harvey & Nancy R)
6. Reports
a. Treasurer – Harvey
i. The 2015 Financial Statements will be available at the February Board meeting
ii. A proposed 2016 Budget was distributed in advance of the meeting.
MOTION: Harvey – That the 2016 Budget is approved as distributed.
CARRIED
b. Telehealth – Nancy R reported that good progress continues on activating the system, with full implementation expected in the next few months.
c. Mental Health Services – Nancy R
i. The Mental Health Nurse position funded by Island Health is now a half-time position; Cathy Fox is the new nurse.
ii. The current half-time Social Worker position will be funded by Island Health as of April 1, 2016; Angela Pounds continues as the social worker.
iii. A new Youth Mental Health initiative is being established, with Angela Pounds as the part-time Community Developer.
d. Building Management – Chuck
i. Chuck provided an update on varying uses of some rooms in the building.
ii. The Donors & Volunteers Board (contributions since 2012) is nearly completed. Many thanks to Harvey and Judith Graham for managing this project.
iii. The Infection Control upgrades and maintenance plan is almost completed; final documentation will be provided soon.
e. Governance Group – Derek
ACTION: All Board members will complete the survey re priority governance issues for the GHCF Board, and send to Nancy HP by Friday Feb 5 (either paper copy or electronic copy that Harvey will distribute).
f. Strategic Planning – Management Plan for the UTF – Dale
Discussions continue; Dale will bring a report to the next Board meeting
g. Communications – Gloria
Meeting discussed plans for the next GHCF article for the Sounder. The theme will be “Team-based Care”.
h. Gabriola Chapter, Rural & Remote Division of Family Practice – Nancy R
The initiative to establish a “Community Health & Wellness Network”, has been progressing well for the past several months, and will be completed by March 2016. Various Board members have represented GHCF at the organizational meetings.
7. New Business – None
8. Next meetings THIRD MONDAYS AT 9:00am; MEETING ROOM AT HEALTH CENTRE
February 15, March 21, April 18, May 16.
8. Adjournment Meeting adjourned at 11:05am.